Charter of the Institute of Image Information and Television Engineers
Amendment approved 26 January 2001
Chapter 1 General Provisions
- Article 1
- The official name of this organization is "The Institute of Image Information and Television Engineers"
- Article 2
- The headquarters office of this organization is located at Kikai Shinko Kaikan, 3-5-8 Shiba Koen, Minato Ward, Tokyo.
- Article 3
- This organization may establish facilities in locales where deemed necessary by the executive board.
Chapter 2 Business Undertakings and Objectives
- Article 4
- This organization's objectives are to promote the advancement and dissemination of image information-related science and technology, and to contribute to the general development of image information media in Japan.
- Article 5
To achieve the abovementioned objectives, this organization engages in the following business activities:
- (1) Publishing journals, amassed technical papers, research materials and books.
- (2) Researching and studying image information-related science and technology.
- (3) Holding training conferences, lecture conferences and technical paper discussion symposiums.
- (4) Providing incentives for research and awards for business performance.
- (5) Maintaining contact and cooperation with related science organizations.
- (6) Enlightening young persons and society in general about information-related science and technology and disseminating same.
- (7) Pursuing other areas of business necessary for achieving the abovementioned objectives.
Chapter 3 Organization Members
- Article 6
This organization comprises members in the following categories:
- (1) Honorary members: Individuals recognized by the executive board and approved by a general assembly of members as having special merit with regard to this organization.
- (2) Regular members: Dues-paying individuals having substantial knowledge of or experience in image information-related science and technology and who concur with the objectives of this organization.
- (3) Student members: Dues-paying students specializing in image information-related particulars.
- (4) Retained members: Dues-paying organizations or individuals who support the business activities of this organization.
- (5) Special members: Dues-paying organizations or individuals who concur with the objectives of this organization.
- Article 7
- Those wishing to become members of this organization must submit the prescribed membership application form and be approved by the executive board. Those wishing to become Regular Members or Special Members must submit the prescribed membership application form and pay the required entry fee. In some cases, the entry fee requirement may be waived by the executive board.
- Article 8
- Books and journals published by this organization shall be preferentially distributed to organization members.
- Article 9
Membership in this organization may be revoked for the following reasons:
- (1) Withdrawl from the organization.
- (2) Receiving judgments of incompetence or quasi-incompetence.
- (3) he death or disappearance of individuals, or for organizational members, the dissolution of the organization.
- (4) Expulsion for any reason.
- Article 10
- Members wishing to withdraw from this organization must submit a withdrawl notice stating that their required dues have been paid in full.
- Article 11
In accordance with a decision made by a general assembly of members, the president of this organization may dismiss members for one of the following reasons:
- (1) Failing to discharge the obligations required of members of this organization.
- (2) Compromising the good name of this organization or engaging in actions contrary to its goals and objectives.
- Article 11-1
- In accordance with a decision made by the executive board, the president of this organization may dismiss members for delinquency in the payment of membership dues.
- Article 12
- Paid membership dues are not refundable under any circumstances.
Chapter 4 Officers, trustees, advisors, and staffers
- Article 13
This organization includes the following types and numbers of officers:
- (1) Directors (At least 13, no more than 16. Included in these numbers are the President and four Vice-Presidents)
- (2) Administrators.2
- Article 14
Officers shall be selected from among Regular Members by Regular Member vote prior to ordinary general meetings of members, and their selection shall be made official in ordinary general meetings of members.
Vacancies in the officer ranks shall be filled by proxime accessit personnel. In the absence of any such personnel, vacancies shall be filled by election.
- Article 15
- The President is the chief operations officer and official representative of this organization. Vice-Presidents shall act as assistants to the President. The President shall designate an order of successors to assume the office in the event the President is unable to discharge the duties of the office for any reason.
- Article 16
- Directors shall constitute the executive board, follow the stipulations of this Charter, and enact and make decisions and on business matters lying outside the authority of ordinary general meetings of members.
- Article 17
- Administrators shall perform the duties specified in Article 59 of the Civil Code.
- Article 18
The President's term of office shall be one year, and that of other officers two years. Officers shall not, however, be denied the opportunity to serve succeeding terms.
Officers designated as alternates for other officers shall serve the remaining portion of their successor's term. Officers shall continue to fulfill the duties of their office until a successor assumes those duties, even if their term of office has expired. In the event of officers engaging in activities improper to the nature of their office, or under other special circumstances, officers may be removed from office by a vote of the executive board or of the members of a general meeting.
- Article 19
- The number of trustees in this organization shall be at least 64 but not more than 74. Trustees shall be selected under the provisions of Article 14, substituting "trustees" for "officers". If deemed necessary by the President, however, the President may appoint up to 10 Regular Members recommended by the executive board to serve as trustees.
- Article 20
- The term of office of trustees shall be two years, but one year for one-half of the trustees appointed at the time this organization was established. The terms of office of trustees shall be in accordance with the first four provisions of Article 18, substituting "trustees" for "officers".
- Article 21
- Trustees may, at the request of the executive board, attend board meetings and express their opinions to the board members.
- Article 22
- Officers and trustees are entitled to receive monetary compensation.
- Article 23
- This organization is entitled to employ consultants. Such consultants shall be learned and experienced persons having a thorough knowledge of the nature of this organization's business. The President will commission such consultants, with approval of the executive board, from among individuals who have provided distinguished services to this organization. Consultants shall provide advice at the request of the President or the executive board.
- Article 24
- This organization may employ a limited number of staffers to work at the headquarters office in order to discharge the organization's business tasks. Such staffers shall be appointed or relieved by the President and be entitled to receive monetary compensation.
Chapter 5 Representatives
- Article 25
- The number of representatives in this organization shall be at least 82 but not more than 92. Such representatives shall be deemed employees in accordance with the Civil Code.
- Article 26
- Representatives shall comprise the officers described in Article 13 and the trustees described in Article 19.
- Article 27
- Representatives shall be approved at ordinary general meetings of members and appointed at the conclusion of those meetings.
- Article 28
- Representatives shall be the persons attending general meetings of members and shall engage in the activities specified in this Charter.
Chapter 6 Meetings
- Article 29
In general, the President shall convene meetings of the executive board on an as-needed basis. However, if a majority of the board members indicate issues that should be discussed and request that the President convene a meeting of the board, the President shall convene such a meeting within seven days of receipt of the request.
The President shall be the chairperson of the board.
- Article 30
- No final decision on matters discussed in meetings of the executive board shall be made unless a majority of the board members is in attendance. However, absent board members who have prior to the meeting provided a written statement clearly stating their position on matters to be discussed shall be considered to be present.
- Article 31
- Except for matters specifically covered in this Charter, decisions on matters discussed in meetings of the executive board shall be made by a majority vote of board members in attendance. In the event the vote is a tie, the final decision shall be made by the chairperson of the board.
- Article 32
- General meetings of members shall comprise the employees described in Article 25.
- Article 33
- The President shall convene at least one ordinary general meeting annually. Special general meetings of members may be convened at any time if deemed necessary by directors or administrators.
- Article 34
- In the event the President is requested by one-fifth or more of the organization's employees to convene a meeting to discuss matters needing to be discussed, the President shall convene an extraordinary general meeting within 20 days of receipt of such request.
- Article 35
- The President shall chair ordinary meetings, and the chair for extraordinary general meetings of members shall be chosen by members in attendance at such meetings.
- Article 36
- The time and date, location, and agenda for meetings shall be provided in writing at least 10 days prior to the meeting, and when possible on a time basis shall be reported in the journal of this organization.
- Article 37
The following items shall be submitted to and approved at ordinary general meetings of members.
- (1) Business plans / budget for expenditures
- (2) Business reports / settlement of accounts
- (3) Asset inventory lists / balance sheet presentation
- (4) Other items deemed necessary by the executive board
- Article 38
- No final decision on matters discussed in meetings shall be made unless a majority of the organization employees is in attendance. However, absent employees who have prior to the meeting provided a written statement clearly stating their position on matters to be discussed shall be considered to be present.
- Article 39
- Except for matters specifically covered in this Charter, decisions on matters discussed in meetings shall be made by a majority vote of voting employees in attendance. In the event the vote is a tie, the final decision shall be made by the chairperson of the meeting.
- Article 40
- All voting employees shall be allotted one vote per person.
- Article 41
- Regular Members, and Honorary Members who had previously been Regular Members shall be entitled to attend meetings and express opinions upon being recognized by the chairperson of the meeting.
- Article 42
- All organization members shall be informed of issues discussed and/or decided upon in meetings.
- Article 43
- Minutes shall be prepared for all meetings and preserved in files under seal of approval by the meeting chairperson and at least two of the meeting attendees.
Chapter 7 Assets and accounting
- Article 44
Assets of this organization comprise the following:
- (1) All items included in the attached "List of Assets"
- (2) Member entry fees and dues
- (3) Income derived from business pursuits
- (4) Assets income created from other assets
- (5) Monetary contributions
- (6) Income from other sources
- Article 45
Assets of this organization are classified as "basic assets" or "working assets".
Basic assets comprise those assets listed under "Basic Assets" in the attached "List of Assets", and assets transferable to "Future Basic Assets".
Working assets are all assets other than basic assets. However, monetary contributions shall be classified in accordance with directions from the contributor.
- Article 46
- In accordance with decisions by the executive board, cash basic assets of this organization shall under the President's direction be used to purchase secure marketable securities, maintained as postal savings time deposits, entrusted to secure trust bank accounts, or deposited as fixed-term bank deposits.
- Article 47
- Basic assets shall not be used for expenditures or to secure debts. However, if it is deemed that such usage of basic assets is essential to sustain the business results of this organization, the executive board and/or a meeting of organization members may allow a portion of the assets to be allocated for such usage, provided that approval to do so is obtained from The Minister of Education, Culture, Sports, Science and Technology.
- Article 48
- Working assets such as dues, income derived from business pursuits, and assets income created from other assets shall be used to cover any expenditures needed to sustain the business results of this organization.
- Article 49
Prior to the beginning of the fiscal year each year, this organization's business plans and the budget needed to achieve them shall be prepared by the President, approved by the executive board, and submitted to The Minister of Education, Culture, Sports, Science and Technology.
The same procedure shall be required for any changes to the business plans and the budget for them.
- Article 50
Within two months after the end of the fiscal year, the annual settlement of accounts for this organization shall be prepared by the President. Together with a list of assets, balance sheet, business report, and a member transfer status report, it will then be submitted to the organization's administrators for comments, approved by the executive board, and reported to The Minister of Education, Culture, Sports, Science and Technology.
In the event the settlement of accounts for this organization shows a surplus, with approval by the executive board all or part of the surplus may be transferred to the basic assets column or carried over to the next fiscal year.
- Article 51
- Excepting fixed items in the budget for expenditures, any incurrence of newly-assumed business liabilities, or any plans to waive or abrogate business-related rights must be approved by the executive board, a general meeting of members, and by The Minister of Education, Culture, Sports, Science and Technology. Debts payable (excluding temporary debts to be redeemed within that fiscal year) shall be handled in the same manner.
- Article 52
- The fiscal year for this organization shall begin on 1 April of each calendar year and end on 31 March of the following calendar year.
Chapter 8 Charter amendments/dissolution of organization
- Article 53
- This Charter may not be amended without the approval of a two-thirds majority of both the executive board and a general meeting of members, and without approval of the Minister of Education, Culture, Sports, Science and Technology.
- Article 54
- This organization may not be dissolved without the approval of a three-fourths majority of both the executive board and a general meeting of members, and without approval of the Minister of Education, Culture, Sports, Science and Technology.
- Article 55
- Residuary assets accompanying the dissolution of this organization shall be contributed to a public service industry with objectives analogous to those of this organization, with the approval of a three-fourths majority of both the executive board and a general meeting of members, and with approval of the Minister of Education, Culture, Sports, Science and Technology.
Chapter 9 Supplements
- Article 56
- The following supplements pertaining to the enforcement of this Charter have been established separately through approval of the executive board and a general meeting of members.
- Supplement A
- 1． Members of the previously-established organization The Institute of Television, and all the rights and obligations of that organization are hereby inherited by this organization.
- Supplement B
- 1． An amendment to this Charter was approved by the Minister of Education on 29 June 1988 and will go into effect on 24 May 1989.
- Supplement C
- 1． An amendment to this Charter was approved by the Minister of Education on 15 June 1995 and will go into effect on 1 April 1996. The regulation pertaining to dues, however, will go into effect on 1 April 1995.
- Supplement D
- 1． An amendment to this Charter will go into effect on 17 December 1996, the date on which approval is obtained from the Minister of Education.
- Supplement E
- 1． An amendment to this Charter was approved by the Minister of Education on 1 November 1999 and will go into effect at the conclusion of a general meeting of members in May 2000. The amendment pertaining to the election of officers, however, will go into effect for the election of officers for fiscal year 2000.
- 2． An increase in the number of administrators for fiscal year 2000 and the term of office for one-half of the trustees of this organization will be in effect until the next ordinary general meeting of members.